Terms and Agreements Contract for all Retreat Guests
Updated August 27th, 2025
Please read these Terms & Conditions carefully before booking a retreat with Cydnie Brown LLC. By completing your booking, you acknowledge that you have read, understood, and agreed to these Terms & Conditions on behalf of yourself and all travelers included in your booking. This Agreement is a legally binding contract between you and Cydnie Brown LLC.
1. Booking Contract
Your booking is confirmed when you pay the required deposit and receive a confirmation email. By booking, you agree to the retreat details listed on our website, as well as these Terms & Conditions. If you are booking on behalf of multiple guests, you confirm that each guest has reviewed and accepted these Terms & Conditions.
2. Payments & Deposit
A non-refundable deposit of [amount or percentage] is required to secure your spot. Full payment is due 60 days prior to the retreat start date. If final payment is not received by the deadline, Cydnie Brown LLC reserves the right to cancel your booking without refund. Accepted payment methods include [Stripe, credit card, or bank transfer]. If you are enrolled in a payment plan, missed payments may result in automatic cancellation and forfeiture of any funds already paid.
3. Guest Cancellation Policy
All payments are non-refundable. Cancellations made 60 days or more before the retreat start date may transfer payments, including the deposit, as credit toward another retreat within 12 months. Cancellations made less than 60 days before the retreat start date will result in forfeiture of all payments, with the exception that the deposit amount may be applied to a future retreat within 12 months. No refunds or credits are given if a guest leaves during a retreat, arrives late, departs early, or fails to attend. Bookings are non-transferable to another person unless approved in writing by Cydnie Brown LLC.
4. Cancellation by Cydnie Brown LLC
Cydnie Brown LLC reserves the right to cancel or reschedule a retreat for any reason, including insufficient enrollment, safety concerns, venue changes, or Force Majeure events such as natural disasters, government restrictions, or pandemics. If a retreat is cancelled, you will receive retreat credit valid for two years toward another retreat. Retreat credits are not redeemable for cash. Cydnie Brown LLC is not responsible for costs incurred due to independent travel arrangements such as airfare, lodging, or transportation.
5. Passports, Visas & Flights
You are responsible for obtaining and carrying a valid passport, visas, and any other required travel documents. For most international destinations, passports must be valid at least six months beyond your return date. Cydnie Brown LLC is not liable if you are denied entry to a country due to incomplete or incorrect documentation. Flights are not included in retreat pricing. While we may provide guidance, we do not book or pay for flights on your behalf.
6. Travel Insurance (Required)
All guests are required to purchase “Cancel for Any Reason” travel insurance to protect against unexpected cancellations, delays, illness, or emergencies. Proof of insurance must be provided no later than 30 days before the retreat. Without travel insurance, you assume full financial risk for any loss, fees, or penalties that may occur.
7. Accommodation & Roommates
Room preferences are subject to availability and cannot be guaranteed. If you book a shared room and a suitable roommate is not available, you may be required to upgrade to a private room at your own expense. Cydnie Brown LLC reserves the right to reassign room accommodations if necessary.
8. Retreat Inclusions & Schedule
Each retreat page on our website details what is included and excluded in your booking. Optional activities not listed as inclusions are not covered in the retreat cost and are your financial responsibility. The retreat schedule, activities, instructors, and facilitators are subject to change at the discretion of Cydnie Brown LLC.
9. Code of Conduct & Right to Refuse Service
Guests are expected to respect staff, facilitators, and fellow participants. Harassment, discrimination, disruptive conduct, or unsafe behavior will not be tolerated. Alcohol or drug use that interferes with the retreat experience is prohibited. Cydnie Brown LLC reserves the right to refuse a booking or remove a participant from a retreat at any time without refund if their behavior is deemed harmful to the safety, harmony, or well-being of the group.
10. Photography & Marketing Use
By attending a retreat, you consent to being photographed and recorded. These materials may be used by Cydnie Brown LLC for marketing and promotional purposes on a royalty-free and perpetual basis. If you wish to opt out of photography or videography, you must notify us in writing prior to the retreat.
11. Health & Fitness
By booking, you confirm that you are physically, mentally, and emotionally capable of participating in retreat activities. It is your responsibility to consult with a physician before attending. Retreat activities are not a substitute for medical care, and Cydnie Brown LLC is not a licensed medical provider. You agree to notify us in writing of any relevant medical conditions, injuries, or health concerns prior to the retreat.
12. Food Allergies & Dietary Needs
We make reasonable efforts to accommodate dietary restrictions; however, we cannot guarantee an allergen-free environment. By attending, you acknowledge this risk and release Cydnie Brown LLC from liability related to allergic reactions.
13. Assumption of Risk & Indemnification
Participation in travel and retreat activities involves inherent risks including, but not limited to, injury, illness, property damage, delays, or other unforeseen events. By booking, you assume all risks, whether known or unknown, accept responsibility for your safety and well-being, and release and indemnify Cydnie Brown LLC, its staff, affiliates, contractors, and partners from all claims or liabilities arising from your participation, except in cases of gross negligence.
14. Limitation of Liability
To the fullest extent permitted by law, Cydnie Brown LLC shall not be liable for any direct, indirect, incidental, consequential, or punitive damages, including but not limited to personal injury, illness, death, loss of property, delays, or additional expenses, whether caused by negligence, third parties, force majeure, or otherwise.
15. Privacy Policy
We collect and store personal information only as necessary for retreat operations, guest safety, and communications. Information may be shared with trusted third-party service providers to facilitate retreat logistics. By booking, you consent to receiving occasional communications regarding retreats, updates, and marketing offers, which you may opt out of at any time.
16. Governing Law & Dispute Resolution
This Agreement is governed by the laws of the State of Minnesota, without regard to its conflict of law principles. Any disputes shall first be addressed through good faith mediation in Minnesota. If mediation does not resolve the matter, disputes will be submitted to binding arbitration in Minnesota.
17. Entire Agreement & Updates
This Agreement constitutes the entire understanding between you and Cydnie Brown LLC and supersedes all prior agreements, whether oral or written. Cydnie Brown LLC reserves the right to update or amend these Terms & Conditions at any time. The most current version will always be available at https://www.cydniejocelyn.com/privacy-policy-terms.
Release & Waiver of Liability
By booking and participating in a Cydnie Brown LLC retreat, you acknowledge that you are voluntarily participating at your own risk. You release Cydnie Brown LLC, its affiliates, staff, and partners from any liability connected to your participation. You agree that you are financially responsible for your own safety, medical care, and well-being during the retreat. You will follow all retreat guidelines and instructions for the benefit of yourself and the group. You understand that activities may involve physical movement, outdoor excursions, and varying conditions. You agree to adjust or decline participation if needed and accept full responsibility for those choices.
By completing your booking, you confirm that you have read, understood, and agreed to the Terms & Conditions and Waiver outlined above.